If you are evaluating Confluence approval workflow tools and need to understand what ApprovalFlow actually costs, this guide breaks down the pricing model, shows real cost examples at different team sizes, and explains when upgrading from the free tier makes sense.
ApprovalFlow pricing follows a tiered structure: free for up to 10 users, then as low as $0.20/user/month for mid-size teams. There are no feature gates between tiers — every user gets access to the full product. All paid plans include a 30-day free trial.
How ApprovalFlow Pricing Works
ApprovalFlow uses a tiered per-user monthly pricing model through the Atlassian Marketplace. Your per-user rate depends on your total team size:
| Team size | Monthly per user |
|---|---|
| Up to 10 | Free |
| 11–100 | $0.29 |
| 101–250 | $0.20 |
| 251–1,000 | $0.20 |
| 1,001–2,500 | $0.20 |
| 2,501–5,000 | $0.15 |
| 5,001–10,000 | $0.10 |
Free tier (1–10 users): Full access to all features at no cost. This is not a trial — it is a permanent free tier. You get multi-step approval workflows, the analytics dashboard, audit trail, and the central approval queue.
Paid tiers (11+ users): The per-user rate decreases as your team grows. For the most common mid-size deployment (251–1,000 users), ApprovalFlow costs $0.20/user/month. All paid tiers include a 30-day free trial so you can evaluate the product before committing.
There are no feature restrictions at any tier. A team of 5 users on the free plan has access to the same capabilities as a team of 500.
Cost Examples by Team Size
Here is what ApprovalFlow costs at common team sizes:
| Team size | Monthly cost | Cost per user |
|---|---|---|
| 5 users | $0.00 | $0.00 |
| 10 users | $0.00 | $0.00 |
| 25 users | $7.25 | $0.29 |
| 50 users | $14.50 | $0.29 |
| 100 users | $29.00 | $0.29 |
| 250 users | $50.00 | $0.20 |
| 500 users | $100.00 | $0.20 |
As your team grows past 100 users, the per-user rate drops from $0.29 to $0.20 — making ApprovalFlow one of the most cost-effective approval workflow tools at scale.
How ApprovalFlow Compares on Price
For context, here is how ApprovalFlow pricing compares to other Confluence approval workflow apps at common team sizes (pricing as of March 2026):
| App | 25 users/month | 100 users/month | 250 users/month |
|---|---|---|---|
| ApprovalFlow | $7.25 | $29.00 | $50.00 |
| AppFox Workflows | $28.90 | $123.40 | $271.90 |
| Comala Document Management | $32.25 | $193.50 | $382.50 |
At 25 users, ApprovalFlow costs roughly 75% less than both alternatives. At 250 users, ApprovalFlow is 82% cheaper than Comala and 82% cheaper than AppFox.
For a detailed feature-by-feature breakdown alongside pricing, see our full ApprovalFlow vs Comala vs AppFox comparison.
What You Get at Every Tier
ApprovalFlow does not gate features behind pricing tiers. Every installation — including the free tier — includes:
- Multi-step approval workflows — configure single or multi-step workflows scoped to Confluence spaces
- Version-aware approvals — approvals are tied to specific page versions, so edits after approval trigger resubmission
- Central approval queue — track pending, approved, and rejected pages in one place
- Analytics dashboard — monitor approval health with real-time dashboards showing submission counts, status breakdowns, and trends
- Full audit trail — every approval event is logged with actor, timestamp, decision, and version reference
- Byline-based actions — authors submit for approval directly from the Confluence page byline
- Forge-hosted architecture — all processing runs on Atlassian Forge with no external data egress
The ApprovalFlow approval queue — included on every tier, including free. Track pending, approved, and rejected pages in one centralized view.
When to Upgrade from the Free Tier
The free tier is not a trial. There is no expiration date and no feature limitation. You should upgrade when your team exceeds 10 users who need approval workflow access.
Here are the most common upgrade scenarios:
Growing documentation teams. You started with a small editorial team using ApprovalFlow for content sign-off. As more authors and reviewers join, your user count crosses the 10-user threshold.
Expanding to multiple spaces. Your compliance team adopted ApprovalFlow first. Now engineering and product teams want the same workflow structure in their spaces, bringing in new users.
Organization-wide rollout. After a successful pilot, leadership wants approval workflows across all Confluence spaces. At this point, the tiered per-user rate applies based on your total user count.
In all cases, the transition is seamless — you do not need to reconfigure workflows or migrate data. Your Atlassian Marketplace subscription simply adjusts to the new user count.
When ApprovalFlow Pricing Makes the Most Sense
ApprovalFlow is priced for teams that need practical approval workflows without enterprise-tier cost. It is a strong fit when:
- Budget is a factor. At $0.20/user/month for mid-size teams, ApprovalFlow is significantly cheaper than alternatives that charge $1–$2+ per user.
- You need full features from day one. Unlike apps that restrict capabilities to higher tiers, ApprovalFlow gives every feature to every user.
- You want predictable costs. Tiered per-user pricing means your bill scales predictably, and the rate actually decreases as your team grows.
- Security posture matters. ApprovalFlow runs on Atlassian Forge with no external data egress — and this is included at every price point, not reserved for enterprise plans.
Getting Started
ApprovalFlow is available on the Atlassian Marketplace. Install it free and set up your first approval workflow in minutes.
- Install ApprovalFlow from the Marketplace
- Read the product documentation
- Visit flowdence.io for product details
FAQ
Is ApprovalFlow free?
Yes, for teams of up to 10 users. The free tier is permanent — not a trial. You get full access to multi-step workflows, the analytics dashboard, audit trail, and approval queue. No credit card is required to install.
How much does ApprovalFlow cost per user?
ApprovalFlow uses tiered pricing: $0.29/user/month for teams of 11–100 users, dropping to $0.20/user/month for teams of 101–1,000 users. Larger teams pay even less. All paid plans include a 30-day free trial.
How does ApprovalFlow pricing compare to other Confluence approval apps?
As of March 2026, ApprovalFlow has the lowest effective monthly cost among major Confluence approval workflow apps. At 25 users, ApprovalFlow costs $7.25/month compared to $28.90 (AppFox) and $32.25 (Comala). At 250 users, the gap widens to $50.00 vs $271.90 (AppFox) and $382.50 (Comala). See our full comparison post for detailed pricing and feature analysis.
Do I lose features on the free tier?
No. Every ApprovalFlow feature is available on the free tier. The only limit is the number of users (10).
Is there an annual pricing option?
ApprovalFlow is available through the Atlassian Marketplace, which supports both monthly and annual billing cycles. Annual pricing is managed through your Atlassian account settings. Check the Marketplace listing for current annual rates.
Can pricing change over time?
Marketplace pricing is maintained by the vendor (Flowdence) and may be updated. This post reflects pricing as of March 2026. For procurement decisions, always verify current pricing on the Atlassian Marketplace listing.
Pricing data in this post is based on the Atlassian Marketplace listing as of March 2026. Competitor pricing references use data validated in our February 2026 comparison. Verify current pricing on the Marketplace before making purchasing decisions.